Iowa State University Extension and OutreachDe Witt, IA
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Iowa State University Extension and Outreach De Witt, IA
3 weeks ago
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Town/City
DE WITT, IOWA
Base County
Iowa
Counties Served
Clinton,
Iowa
Objective
The Clinton County Extension Office Coordinator supports the operation of the Clinton County Extension Office, ensuring needs are met effectively and efficiently. The Clinton County Extension Office Coordinator performs receptionist, bookkeeping, clerical, and office support duties. The position requires enthusiasm, initiative, problem-solving skills, punctuality, confidentiality, adaptability to change and varying workloads, and interest in self-improvement.
ResponsibilitiesReceptionist Duties
Provide excellent customer service, greet the public, answer the phone, and provide information as requested.
Provide clients with research-based information from Iowa State University (ISU) and other University Extension sources.
Manage publications and educational materials in the office.
Maintain the order and appearance of the office.
Prepare mailing and copy jobs.
Handle incoming and outgoing mail and packages.
Maintain meeting room calendars and equipment check out.
Bookkeeping Duties
Comply with the Fiscal Policy for the Clinton County Agricultural Extension District.
Receipt and code all moneys coming into the office.
Process credit card payments using Square.
Prepare invoices, make deposits, and maintain financial records for grants and fee programs.
Prepare accounts payable and accounts receivable spreadsheets to be sent to the outsourced bookkeeper.
Print and mail checks in a timely manner and manage obtaining signatures by Council designee.
Maintains documentation for accounting transactions, employee files and timesheets, and financial records.
Clerical Duties
Follow standard policies and procedures regarding County Extension business operations.
Manage the County Extension webpage and calendar.
Order and/or purchase office supplies and track office inventory.
Troubleshoot office machines and software.
Promote and market County Extension and ISU Extension and Outreach programs by sending fliers, news releases, and brochures.
Maintain required Extension Council Documents.
Office Support
Assist staff with:
Program support for 4-H and Clinton County Master Gardeners
Securing meeting rooms, buying supplies, ordering refreshments, making registration lists, collecting fees, and helping with reports
MyData submissions for client contacts, program setup, and program reports
Assist with onboarding Summer Staff
Serve as liaison between office staff and volunteers
Professional Growth
Attend regional and state professional development meetings to stay current with programs, services, and computer updates.
Maintain knowledge of ISU Extension and Outreach educational programs and publications.
QualificationsRequired Job Skills:
Knowledge of office procedures, including proficiency in using office equipment.
Demonstrated work experience with cash handling and fiscal procedures, financial reports, account codes, data entry, editing, payroll, and accounts receivable and payable.
Good verbal and written communication skills, e.g., grammar.
Advanced computer skills, including webpage maintenance and familiarity with social media.
Demonstrate competence in organizational tasks.
Ability to solve problems, multi-task, and prioritize.
Self-motivated and able to initiate work without direct supervision.
Respect, appreciate, and communicate with staff and volunteers.
People-oriented and skilled in customer relations.
Dependable team player, punctual, and detail-oriented.
Appearance, attitude, and conduct conducive to a professional work environment.
Ability to lift 25 pounds, including files, books, stacking chairs, moving tables, etc.
Complete any and all other duties as necessary.
Minimum Qualifications
Associate degree and clerical office experience and/or training equivalent to two years of full-time employment.
Proficiency in Microsoft Office Programs, web design/editing, social media platforms, cloud-based storage systems, and teleconferencing systems.
Successful completion of a background check within the ISU Extension and Outreach policy.
Valid driver’s license and access to reliable transportation.
Additional Information
Work Hours: Full-time (40 hours per week), hourly, regular position. The general workweek is 8:30 a.m. – 5:00 p.m. Monday – Friday, with a 30-minute lunch each day. However, occasional weeknight and weekend events may occur as scheduled.
Job Type
Full Time
Hours
8:30am - 5pm
Wages (type)
Hourly
Wages (status)
non-exempt
Wages
$16
BenefitsRegular Full-Time, Non-Exempt Employee. Employed by the Clinton County Agricultural Extension District. PTO leave, FICA, IPERS, mileage reimbursem*nt, and professional development
Address: 58866 Tricia Spurs, North Melvinberg, HI 91346-3774
Phone: +50616620367928
Job: Real-Estate Liaison
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