Iowa State University Extension and Outreach hiring Office Coordinator in De Witt, IA | LinkedIn (2024)

• Provide excellent customer service, greet the public, answer the phone, and provide information as requested.
• Provide clients with research-based information from Iowa State University (ISU) and other University Extension sources.
• Manage publications and educational materials in the office.
• Maintain the order and appearance of the office.
• Prepare mailing and copy jobs.
• Handle incoming and outgoing mail and packages.
• Maintain meeting room calendars and equipment check out.

Bookkeeping Duties

• Comply with the Fiscal Policy for the Clinton County Agricultural Extension District.
• Receipt and code all moneys coming into the office.
• Process credit card payments using Square.
• Prepare invoices, make deposits, and maintain financial records for grants and fee programs.
• Prepare accounts payable and accounts receivable spreadsheets to be sent to the outsourced bookkeeper.
• Print and mail checks in a timely manner and manage obtaining signatures by Council designee.
• Maintains documentation for accounting transactions, employee files and timesheets, and financial records.

Clerical Duties

• Follow standard policies and procedures regarding County Extension business operations.
• Manage the County Extension webpage and calendar.
• Order and/or purchase office supplies and track office inventory.
• Troubleshoot office machines and software.
• Promote and market County Extension and ISU Extension and Outreach programs by sending fliers, news releases, and brochures.
• Maintain required Extension Council Documents.

Office Support

• Assist staff with:
• Program support for 4-H and Clinton County Master Gardeners
• Securing meeting rooms, buying supplies, ordering refreshments, making registration lists, collecting fees, and helping with reports
• MyData submissions for client contacts, program setup, and program reports
• Assist with onboarding Summer Staff
• Serve as liaison between office staff and volunteers

Professional Growth

• Attend regional and state professional development meetings to stay current with programs, services, and computer updates.
• Maintain knowledge of ISU Extension and Outreach educational programs and publications.

QualificationsRequired Job Skills:

• Knowledge of office procedures, including proficiency in using office equipment.
• Demonstrated work experience with cash handling and fiscal procedures, financial reports, account codes, data entry, editing, payroll, and accounts receivable and payable.
• Good verbal and written communication skills, e.g., grammar.
• Advanced computer skills, including webpage maintenance and familiarity with social media.
• Demonstrate competence in organizational tasks.
• Ability to solve problems, multi-task, and prioritize.
• Self-motivated and able to initiate work without direct supervision.
• Respect, appreciate, and communicate with staff and volunteers.
• People-oriented and skilled in customer relations.
• Dependable team player, punctual, and detail-oriented.
• Appearance, attitude, and conduct conducive to a professional work environment.
• Ability to lift 25 pounds, including files, books, stacking chairs, moving tables, etc.
• Complete any and all other duties as necessary.

Minimum Qualifications

• Associate degree and clerical office experience and/or training equivalent to two years of full-time employment.
• Proficiency in Microsoft Office Programs, web design/editing, social media platforms, cloud-based storage systems, and teleconferencing systems.
• Successful completion of a background check within the ISU Extension and Outreach policy.
• Valid driver’s license and access to reliable transportation.

Additional Information

Work Hours: Full-time (40 hours per week), hourly, regular position. The general workweek is 8:30 a.m. – 5:00 p.m. Monday – Friday, with a 30-minute lunch each day. However, occasional weeknight and weekend events may occur as scheduled.

Job Type

Full Time

Hours

• 8:30am - 5pm

Wages (type)

Hourly

Wages (status)

non-exempt

Wages

$16

BenefitsRegular Full-Time, Non-Exempt Employee. Employed by the Clinton County Agricultural Extension District. PTO leave, FICA, IPERS, mileage reimbursem*nt, and professional development

This position will remain open until filled